The Spearhead Interior Contracts hospitality design process utilizes six sequential design phases, crafted around the FF&E design specification document, which creates the foundation and driving force for all design decisions.
Phase 1 – Programming, starts with an initial consultation to gather information in understanding the Client`s vision and expectations. Project sites are analysed and surveyed, with the focus on human factor, antropometric and ergonomic standards.
The budget is assessed together with a deep understanding of the client`s goals, timeline and return on investment expectations. The scope of services and resources required are clearly defined to meet the project planning objectives.
Phase 2 – Schematic design, commences with a series of sketches and potential design details compiled from information gathered in the programming phase. On approval of the design approach, the look & feel concept is further developed and presented to the client for approval, together with the initial drawings, proposed materials and finishes.
Additional presentations to the Client for review and approval includes the production of perspectives and preliminary 3d renders. At this stage, Client`s can begin to visualize the design intent, as the design team presents them with spatial Hospitality design concepts.
Based on the approved look & feel design concept, preliminary FF&E cost estimates and project implementation schedules are further developed, together with a rationalized FF&E procurement and logistics strategy. The FF&E Interior design services agreement is finalized to include the preliminary project budget and timeline. Contractor recommendations are also reviewed based on cost, scope, quality and time to market.
FF&E Interior design objectives are aligned with the Hospitality Client`s branding, visual identity and tourism image positioning requirements. FF&E sustainability and environmental goals are also reviewed and programmed for implementation. The project scheduling is finally presented to the Client, sequencing all key activities, deliverables, and milestones. Risk management strategies are further identified from the outset, setting out clear objectives, ensuring the project is programmed for delivery, within time, budget and to the highest quality.
Phase 3 – Design development, commences as the schematic design drawings are reviewed, revised and developed to include all the details and specifications required for construction. Accurate project budgeting and cost estimates are further revised and presented to the Client.
Site and construction scheduling is also updated to align with real-time planning objectives. Detailed FF&E Design specifications and detailed 3d renders are produced, creating the foundation and driving force for all design decisions.
All services and site work of specialists, consultants and contractors are programmed and coordinated for construction. Appointed contractor and specialist supplier`s shop drawings and details are reviewed for design conformity.
The final budget estimate and the cost of the work is updated and presented to the Client for approval. After which, the implementation schedule and sequencing is revised and aligned with the project deliverables and milestones.
Following the Client`s instruction, documentation approval is obtained with the local and statutory authorities. Compliance with all the new SANS 10-400 documentation is ensured, together with the requirements for durability, longevity, functionality, sustainability, budget and time-to-market.
Phase 4 – Tender, commences with the preparation of the project tender documentation packages, each with its own design drawings and specifications, extracted from the approved master FF&E Design specification.
Calling for FF&E, OS&E Hospitality suppliers and contractor tenders, adjudication, co-ordination, and recommendation of the most suitable domestic subcontractors and suppliers to the Client. Value engineering and finishing alternatives are investigated to align tenders with the master budget. Agree list of subcontractors and suppliers with the Client and co-ordinate all contractual commitments and purchase orders.
Phase 5 – Construction, commences by implementing the time, cost and quality management plan. The preparation and agreement of the health and safety plan with the Client’s health and safety consultants and subcontractors are finalized. The construction contract sum is updated and presented to the Client.
Contract administration requirements are established to best manage contractual agreement, evaluation, cost control, variations, final accounts, claims and disputes. Receive, co-ordinate, review and obtain approval of all construction contract documentation provided by the subcontractors and suppliers for compliance with all of the contract requirements and conditions.
Handover the site to contractors and specialists, in alliance with the building and maintenance managers. Site inspections and meetings are scheduled to control the quality of FF&E installations and construction, to comply with the scope, budget, schedule and standards.
Site instructions and variations to the scope of the works in the form of additions, substitutions or omissions from the original scope of the works are evaluated and presented to the Client. Progress payments and claims are progressively valuated and presented to the Client, on the basis of the work undertaken, the labour and materials used, and any other construction costs in accordance with the construction contract.
Schedules are updated regularly to provide the Client with the current assessment of the progress of the project against the master schedule. Monitor and review the certification of the payment certificates, submitted for payment by the Client on time. The current design programme deliverables and milestones are audited and presented to the Client, together with regular reports on the progress against budget, schedule and scope.
Phase 6 – Completion commences with the evaluation and Client`s ruling on extension of time applications. The overall goal of Mechanical testing is to verify that systems are designed and built to fulfill its purpose and specified requirements.
The Client`s punch list of unfinished work in the schedule is concluded. The project quality and overall progress is reviewed, to ensure that the requirements and expectations are fully realized. All guarantees, warranties and indemnities provided by the contractor, subcontractors and specialist suppliers are ceded to the Client on the formal Handover date, which the certificate of practical completion is issued. Inspection of the completed work is finalized with the Client, together with the final account.
